This invitation is provided to expedite your preparations. You do not have to use it if something else will serve your needs better.
We are planning to hold a kickoff meeting for the [Name] proposal at [Date and Time]. The meeting will be held at [Location]. Everyone who may be impacted by the proposal effort is invited to attend.
We have been preparing for the release of this RFP for some time. The purpose of this meeting will be to bring everyone up to date on the status of our preparations and to set expectations regarding what help we are going to need and what processes we are going to follow to complete the proposal.
If you will be unable to attend or need directions, please call [Contact].