Be prepared to act quickly when an amendment is released
- You should check in with the customer frequently so that you anticipate any amendments and aren’t surprised by them.
- The Proposal Manager should lead the effort to assess the impact of the Amendment and make any changes necessary to accommodate it.
- Have you distributed the Amendment to the same people you originally distributed the RFP to, plus any new stakeholders?
- Is there an extension?
- Are there answers to questions?
- Did your questions get answered?
- Are there replacement pages for the RFP?
- Did you do a document comparison to identify all changes to the RFP
- Did any of the changes or answers provoke new questions that should be submitted?
- Should any of the changes or answers cause you to reconsider your decision to bid?
- How do the answers to the questions impact the proposal?
- Did the outline or cross-reference matrix change?
- Do any of your approaches or bid strategies need to change?
How should assignments and the schedule be modified to incorporate the changes? Do not forget to include a statement in your proposal (typically in the transmittal letter or business volume, depending on the instructions in Section L) acknowledging your receipt of the Amendment.