How you are going to conduct your reviews should be planned. The MustWin Process makes it easy.
- You should not wait until the proposal is written to figure out how to review it. Instead, you should start with a Validation Plan that specifies how the proposal will be reviewed and provides a basis for measuring quality and progress.
- A Validation Plan takes the quality criteria based on what it will take to win and allocates them to a series of reviews. Creating the plan can be made checklist simple.
- Once prepared, the Validation Plan itself must be reviewed.
- The Proposal Manager is responsible for preparing the Proposal Quality Validation Plan. The Executive Sponsor is responsible for reviewing it (and thus setting the standard for quality).
Implementing Proposal Quality Validation is as easy as 1, 2, 3…
The first step is to create a written Proposal Quality Validation Plan. To do this, start by preparing a list that documents what it will take to win. You can use the sample list provided with the MustWin Process as a starting point. Next, list the criteria you will use to review the proposal. We have provided sample criteria as well. For each item that you need to validate, you need to determine when, where, and how the validation will be performed. To plan your reviews, allocate the criteria, either individually or collectively, to your schedule and assign reviewers using the form provided. The result is a written Proposal Quality Validation Plan that specifies what will be validated, how it will be validated, who will perform the validation, and when the validation will occur.
The second step is to approve the written Proposal Quality Validation Plan. The Executive Sponsor and key stakeholders should review the plan to determine whether it is sufficient to achieve the level of quality required.
The third and final step is to implement the Proposal Quality Validation Plan. This is essentially a checklist-driven process of elimination. You can measure the progress of your proposal based on how many items have been validated and checked off the list.