Articles

monthly_2025_09/Recording-HowPropLIBRARYisadaptingtoanAIworld.mp4.ece5e53d998ec6cd869a988f62fc2b5f.mp4

monthly_2025_08/Video1917372039b.mp4.b43e4a0658c81b4cb6400a0fc6f6d2c1.mp4

PropLIBRARY is evolving. 24 years ago, it started as an online content resource with practical information about proposal management, capture management, and business development to help people win proposals. PropLIBRARY has evolved many times to expand the ways it helps people win. For example, we added the MustWin Process as an off-the-shelf, customizable starting point. Then we added online training to help people succeed as they implemented the process. Then we automated the process, but bui

Instead of looking at your proposal process as a series of steps, try looking at the problems you need to solve for your process to be effective. You'll encounter problems, big and small, on every proposal you do. But some of the problems are more fundamental than others, and have a bigger impact on your win probability. Solving these problems will make your process far more effective. The bid/no bid problem. How do you avoid wasting time on proposals that aren't worth bidding? This is n

Everybody thinks they are trustworthy. And yet obviously, some of us are not. Even if you brand yourself as a “trustworthy partner” or a “trustworthy advisor” in all your materials, the first thing that half of the people who see or hear that are going to say to themselves is “how do I know that's true?” All those people have doubt and you just made them question whether they can trust you. You can't simply claim to be trustworthy. When we meet in person, trust has to be earned. But th

The things you do to win proposals come naturally when you have an effective corporate culture. But if you're encountering win rate stealing friction while doing proposals, it's a sign that your corporate culture is broken. Fixing your corporate culture can help you win proposals. But most companies don't understand what a corporate culture is, let alone how to cultivate an effective one. The good news is that if your leadership focuses on what it takes to win proposals, it can create the

Proposal Review Need #1 I need people who show up having already read the RFP. It sounds like a small thing, but proposal reviews often rely on single staff with many things competing for their attention. Preparing ahead of time doesn't always happen. The reason this is important is that if you don't already understand the instructions, evaluation criteria, and contract, pricing, and performance requirements before you start to review the text, the review is more likely to be based on vague

Stress is unhealthy for your win rate — never mind it also being unhealthy for the people working on proposals. If you want to maximize your win rate, you can't ignore the things in your organization and environment that make proposals more stressful than they need to be. The benefit to your company's win rate is what should make reducing stress a corporate priority. However, you can't just reduce stress by telling everyone to calm down. Have you ever noticed that telling people to calm down h

If you are treating your pink team review as a progress review to see how the proposal writing is going, then you are doing them wrong. And you are setting yourself up for a bad experience at the red team review. You are missing a vital opportunity and will suffer a lower win probability than a company that has a better definition for what a pink team review should be. A pink team review should be a blueprint review prior to the construction of the proposal. The blueprint for a proposal i

A thesis is tremendously helpful for proposal writing because it gives you something to prove. A thesis is the central claim in a paper. When you try to write a thesis for a proposal, you'll probably struggle and that's a good thing. If you want to win, you should be putting some effort into figuring out what to write before you just throw words at the customer. The difference between a proposal thesis and a theme is that themes more easily degrade. Theme statements intended to link your p

There are two reasons why your company struggles with conflicting priorities during proposals: Everything is a tradeoff and the tradeoffs impact people differently. Decision makers struggle with the same tradeoffs and so have not brought clarity to everyone else. Here's how this causes a reduction in your win rate. People with experience and knowledge are always in demand within a company, especially when it comes to finding people to contribute to proposals. There are many

When it comes to proposals, there is a lot more to honesty than just knowing where the line is that turns stretching the truth into lying. In fact, you'll encounter far more issues related to honesty everywhere else! Honesty in assessing win probability. How many times have you heard people tell the lie, “We should bid this because we can do the work and we could win?” How many reports incentivize showing a high win probability? How often is a pWin percentage given with a straight fac

Bids for commodities simply require quotes. Bids for complex services and solutions require proposals. Every proposal is developed under different circumstances. To maximize your win rate you must become superior at figuring out how to turn those circumstances into a competitive advantage every time. Companies that try to create an assembly line for their proposals end up creating a machine that loses in volume. Don't define your proposal process by making it based on rules. Rules will bre

Proposal work requires people to use judgment and not just blindly follow procedures. Wherever possible, it is better to define the proposal process as a series of questions instead of a series of steps. The beauty of using questions is that: You can easily tailor them for your corporate culture and issues. A list of questions is also easy to change over time. This makes them a great way to ease process in and to continuously raise the bar by periodically changing the questions.

Proposal reviews are notoriously difficult to optimize. Part of the problem is that no matter how mature your process, it's difficult to keep your proposal reviewers in sync with it. The nature of the problem I've found that at a lot of companies, it can be difficult just getting your reviewers to show up prepared. When reviewers show up without having read the RFP, the results of their review will be more subjective and less relevant to increasing win probability. Reviewers tend t

That's not a typo. I said how to tell if your win rate is too high. I obsess over improving win rates. I do everything possible to increase them. And yes, it is possible for them to get too high. The highest sustained win rate I've seen a contractor have was 87%. It was a company that had a huge software advantage in a tiny niche with repeat customers. And they stayed in it. They had discipline. They did not bid things at a disadvantage. Their win rate was too high. It limited their gr

Proposals are where you often conceptualize new approaches before you put them into operational use. This is true for customer-facing projects, company-wide best practices, use of information technology, and more. Every proposal essentially is a research and development effort. Everything has to be figured out. This applies equally to the proposal itself and the work being proposed: You have to figure out what it will take to win and how to build a proposal around that. And si

These are the articles that you liked the most in 2024. Collectively they were viewed 244,083 times. Thank you for all that love and attention. I find it interesting how wide the areas of interest were this year. They are difficult to categorize. One major theme does seem to emerge: Greatness. All of them relate to preparing great proposals. But they also address it from many different angles. This makes sense to me, since proposals are complex and nuanced creations. It makes sense that the

what matters to the customer.

Doing a proposal is easy. Doing a proposal with other people is hard. What makes it hard is that everyone has different expectations. Expectation conflict is the biggest source of proposal friction. What is proposal friction? Proposal friction is energy lost in the form of heat generated when people do not move through your proposal process smoothly. When people don't do what they are supposed to, have to work without the information they need, are assigned tasks they can't complete, h